Checklist for requesting flexible working arrangements

Requesting flexible working arrangements need not be as daunting as it sounds. Here are a few tips on how to request flexible working arrangements with your employer.

  • Understand your organisation’s flexible work policy (if any). Speak with colleagues and gain an understanding of the different types of arrangements in place.
  • Talk with your partner about your personal situation and what the ideal scenario looks like.
  • Think about the needs of the business. Start to pull together your business case for working flexibly (we have a pitch-perfect letter below to use as a template to submit your request to your employer).
  • Draft your request and send to your employer.
  • Ask to meet with your manager to discuss the proposal.
  • If eligible, you should know within 21 days.
  • Make sure you put everything in writing and keep checking in with your manager to make sure the arrangement is working for both parties.


Private and confidential

Employee details:
[Your name]
[Contact details]
[Job title]

Dear [insert manager’s name]

RE: Request for flexible working arrangements

I would like to request to work a flexible work arrangement that is different to my current working arrangement.

I am making this request to help care for my child.

I can confirm I have worked continuously as an employee of this organisation for the last 12 months and am employed on a [full-time basis/part-time basis/casual basis].

I would like to start working [include a paragraph to describe the flexibility you would like to have in the future including the days/hours/times you would like to work].

These changes will assist me because [insert reasons].

I would like to request this working arrangement to start from [insert date].

I think this change in my working pattern will affect my employer and colleagues by [include any information on the impact you feel your flexible working pattern will have on your employer].

I think the impact on the business and my colleagues can be dealt with by [include steps you feel can be taken to accommodate your flexible working pattern].

I would appreciate your response to this request and am happy to discuss this matter at a time that is convenient. I am willing to discuss possible alternatives to the arrangements I have outlined, and I am also willing to work with you to make sure that this arrangement works effectively for both the business and me.

I look forward to hearing from you.

Yours sincerely

[Insert name]

Source: Fair Work Ombudsman

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